Add Workspaces, Users and assigning View Level
It is possible to have multiple workspaces; to then create, or customise existing reports in Power BI desktop, publish them to their own workspaces, and then assign access to users; users can be assigned their own level of access - perhaps they can only 'View' just the one report. It should be noted that a user can see everything in the workspace they have access to.
Pre-requisite for this part of the process is:
- Power BI Web – setup.
When first logging in to Power BI online, you will be presented with a view like the one below; if you have not previously published any reports then those will be missing.
Select Workspaces > Create a Workspace
It is sufficient for our purposes here, to enter a name and then Save (see image).
… However, if you wish to create a contact list, it can be done here, indicated by the (?).
Note: Emails to contacts are not automated at the time of writing this document.
Select Access, as highlighted below.
- Search for a user.
- Apply permission level (view only in the example).
- Repeat for as many users as required.
Note: Users must be part of your organisation.
… When finished, Close.
There are many options available for the customisation of access, which is beyond the scope of this quick tutorial.